Meeting notes - Aug 16, 2016
Post date: Aug 17, 2016 10:45:53 PM
Agenda
Aaron - Monitoring the radio during the Cold Springs fire.
Update on Sara’s open house.
Tosh - Set up a new antenna test.
Additional MURS radios.
Sara - Banner.
Sara - United Way Grants
Sara - Mayor Connie Sullivan interested in more visibility of LP in town.
Joycelyn - Mayor Connie Sullivan requests LP update to BOT.
Next meeting: Tue, Sep 20, Fire Station #1, 6:30p - 8p
Upcoming meetings:
Tue, Oct 18, Fire Station #1, 6:30p - 8p
Tue, Nov, 15, Fire Station #1, 6:30p - 8p
No meeting in Dec.
Minutes
Attendees
Emily, Sara, Keith, Joycelyn, Aaron, Tosh, Frank, Paul (Asst Fire Chief)
Action items
Outstanding action items from previous meetings:
[ x ] Emily - Send a list of email addresses and phone numbers to board members
New actions items from current meeting:
[ ] Joycelyn - Put together a pamphlet that addresses having enough house insurance.
[ ] Tosh- Coordinate antenna test.
[ ] Sara - Talk to Ken and Gayle to follow up with them about their friend who might be able to make us a banner at cost.
[ ] Sara - Talk to Chamber of Commerce about getting LP flyers into new resident packets.
[ ] Aaron - Talk to Library about getting LP flyers into their rack.
[ ] Emily - Talk to Lyons Fire Fund about being a fiscal sponsor for grants.
[ ] Sara - Research Lyons Community Foundation grant.
[ ] Emily - Look into registering name and nonprofit.
[ ] Aaron - Email Connie to see if this Mon works to present LP to BOT.
[ ] Emily & Aaron - If BOT meeting works, go to BOT on Mon, Aug 22, 7p to present about LP.
[ x ] Tosh - Frank’s address: 44 JJ Kelly Road. [List updated]
Discussion
Monitoring radio - Really worth doing. During Cold Spring fire, BFDNorth was good to listen to. BCARES ham radio network was beneficial. They were able to coordinate between EOC and shelters.
Introducing Joycelyn - She has a new position with Boulder County: Emergency Mgmt Coordinator for Housing & Human Services and Community Services.
Sara’s open house - Here are some of the points/ideas discussed:
10 - 12 people attended.
Very positive meeting.
Sara’s next goal is to work on the contact tree.
Improve access to accurate information coming from emergency responders.
Improve communication between neighbors during an emergency event.
A discussion with St. Vrain School District regarding access to the high school during an emergency situation.
A checklist should be devised for households such as how to turn off gas, water etc.
A plan to check on vulnerable neighbors.
A list of people in the neighborhood who have resources such as a generator or solar charger.
Recruit at least two people per street as points of contact to alert other neighbors.
Create a contact “tree.”
Create a neighborhood listing.
Create a packet for new neighbors.
Try to acquire additional radios.
Back up for Sara’s radio.
For the size of their neighborhood, they need more radios.
Insurance - Joycelyn: one thing learned from Cold Springs fire is that many people who lost their homes were underinsured.
Radio Test - Frank and Tosh (maybe Dierdre) should do a radio test. Send email to everyone.
Additional MURS radios - Emily is working on it. Hopes to have them by end of year.
Banner - It would be good to have a banner for tables at special events.
Distributing flyers - Can we get them into library, Welcome Center, Chamber of Commerce.
Becoming more official - We should register our name with the CO Secretary of State.
We should register with the state as a nonprofit. (Then we have to file a federal tax return.)
Mayor Connie Sullivan - Wants LP to have more visibility in town, and would like someone to come to the BOT to present.
Lyons Area Amateur Radio Net (LAARN) - We had our first net last Tuesday. 10 people checked in. It would be nice someday to have a Ham station in Fire Station #1 with a good antenna, maybe a repeater on the roof.
New chairperson - In Oct, LP will be 2 years old. Emily will stay in the lead position until Dec 31, 2016, then we need to find a new lead person. As a group, we need to figure out who the new person should be.
Drill - Before end of year (Oct or Nov), we will do a drill. Probably a Saturday morning drill followed by a gathering at Fire Station #1 with food.